Privacy Policy

Last Updated: June 2026

 

Who We Are

Kip McGrath Darlington is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect your personal information when you visit our website or use our services.

Website: https://kipmcgrathdarlington.co.uk

Data Controller: Kip McGrath Darlington

Contact Email: darlington@kipmcgrath.co.uk

Postal Address: 3 Beaumont Street, Darlington, DL1 5SZ

Telephone: 01325 788 021

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Information We Collect

We may collect and process the following information:

Information You Provide

 

When you:

* Submit an enquiry
* Book an assessment
* Register a student
* Contact us by email, telephone or website form
* Subscribe to newsletters or updates

We may collect:

* Parent or guardian name
* Student name
* Email address
* Telephone number
* Postal address
* School year and educational information
* Information relating to tuition requirements
* Any other information you choose to provide

Information Collected Automatically

When you visit our website, we may automatically collect:

* IP address
* Browser type and version
* Device information
* Pages visited
* Date and time of visits
* Referring websites
* Website usage data

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How We Use Your Information

We use personal information to:

* Respond to enquiries
* Arrange assessments and consultations
* Deliver tuition services
* Manage student records
* Communicate with parents and guardians
* Provide educational updates and resources
* Improve our services and website
* Meet legal, safeguarding and regulatory obligations
* Prevent fraud and maintain website security

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Legal Basis for Processing

We process personal data under one or more of the following lawful bases:

Contract

Where processing is necessary to provide tuition services or respond to requests relating to those services.

Legitimate Interests

Where processing is necessary for the legitimate operation and improvement of our business and services.

Consent

Where you have provided consent to receive marketing communications or where consent is otherwise required.

Legal Obligation

Where we are required to process information to comply with legal or regulatory requirements.

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Marketing Communications

We may send information about:

* Tuition programmes
* Educational resources
* Events
* News and updates
* Relevant offers

Where required by law, we will only send marketing communications with your consent.

You may unsubscribe at any time by:

* Clicking the unsubscribe link in our emails
* Contacting us directly

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Sharing Your Information

We do not sell personal information.

We may share information with trusted third parties where necessary, including:

* Kip McGrath Education Centres
* Website hosting providers
* IT support providers
* Customer relationship management systems
* Email marketing providers
* Payment processing providers
* Professional advisers
* Regulatory authorities where required by law

All third parties are required to protect your information and process it in accordance with applicable data protection laws.

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Data Retention

We retain personal information only for as long as reasonably necessary.

Examples include:

* Website enquiries: up to 24 months
* Marketing records: until consent is withdrawn
* Student records: for as long as necessary to provide services and comply with legal obligations
* Financial records: in accordance with HMRC requirements

Retention periods may be extended where required by law or where necessary to establish, exercise or defend legal claims.

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Cookies

Our website uses cookies and similar technologies.

Cookies help us:

* Ensure the website functions correctly
* Improve user experience
* Analyse website performance
* Maintain website security

Some cookies are essential for website operation.

Where required by law, consent will be obtained before placing non-essential cookies on your device.

You can manage cookie preferences through your browser settings.

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Analytics

We may use analytics tools to help understand how visitors use our website.

These services may collect information such as:

* Pages viewed
* Time spent on pages
* Device information
* Browser information
* General geographic location

This information helps us improve our website and services.

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Embedded Content

Pages on this website may include embedded content such as videos, maps or social media content.

Embedded content from third-party websites behaves as though you have visited that website directly and may collect data, use cookies and monitor your interaction with the content.

Please refer to the relevant third-party privacy policies for further information.

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Website Security

We take reasonable technical and organisational measures to protect personal information from:

* Unauthorised access
* Accidental loss
* Misuse
* Disclosure
* Alteration
* Destruction

However, no method of transmission over the internet can be guaranteed to be completely secure.

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Your Rights

Under UK data protection law, you have the right to:

* Request access to your personal data
* Request correction of inaccurate information
* Request erasure of personal data
* Request restriction of processing
* Object to processing
* Request data portability
* Withdraw consent where processing relies on consent

Requests can be made using the contact details provided above.

We may need to verify your identity before processing requests.

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Data Protection Complaints

If you have concerns about how we have handled your personal information, you have the right to make a complaint directly to us.

You can contact us using:

Email: darlington@kipmcgrath.co.uk

Post: 3 Beaumont Street, Darlington, DL1 5SZ

We will acknowledge your complaint and investigate the matter promptly. We aim to respond within applicable legal timeframes.

If you remain dissatisfied, you may contact the Information Commissioner’s Office (ICO):

Website: https://www.ico.org.uk

Telephone: 0303 123 1113

Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

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Changes to This Policy

We may update this Privacy Policy from time to time.

Any changes will be posted on this page and will take effect immediately upon publication.

We encourage you to review this policy periodically to remain informed about how we protect your information.

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Contact Us

If you have any questions regarding this Privacy Policy or our handling of personal information, please contact:

Kip McGrath Darlington

Website: https://kipmcgrathdarlington.co.uk

Email: darlingtoj@kipmcgrath.co.uk

Telephone: 01325 788 021

Address: 3 Beaumont Street, Darlington, DL1 5SZ